Privacy Notice (Fair Processing Notice) for QT&C Group Ltd
Data Controllers (DC):
QT&C Ltd, DPA98 Registration Z796219X
QT&C iSolutions Ltd, DPA98 Registration Z1345918
Policy
The DC may from time to time collect, hold, and process personal information (for the purposes stated below). It will not share this information with 3rd parties or any other party that is not relevant to the services provided by QT&C Group Ltd. Exemptions to this policy under the Data Protection Act, 1998 (DPA, 98), may apply.
How we use your information
The DC will only use the information that we collect through discussions, emails, and letters or via our website, for the following purposes:
-
To provide IT Consultancy services and administration;
-
To provide IT Help desk services and administration;
-
To provide IT Hosted services and administration;
-
Administration of job applications and current or former employees.
Visitors to our website (Cookies)
The DC does not collect and store standard Internet log information whenever someone visits its website and its various webpage’s. It does not use cookies and for the purpose of analysing web page activity only. No personal information is collected.
If you wish to delete cookies that are already on your computer, please refer to the instructions for your computer’s file management software to locate the file or directory that stores cookies.
To opt out of being tracked by Google Analytics across all websites visit http://tools.google.com/dlpage/gaoptout.
Taking part in surveys
From time to time the DC may conduct surveys for example; in order to gauge customer satisfaction. The results of these surveys will be for the DC business administration purposes only and will not be shared with any other party
Job applicants, current and former employees
Job applicants
The DC will only use the information that is supplied to it to process job applications and to monitor recruitment statistics. Where it wants to disclose information to a third party, for example when taking up a reference or to obtain a ‘disclosure’ from the Criminal Records Bureau the DC will not do so without informing the applicant beforehand unless the disclosure is required by law.
Personal information about unsuccessful candidates will be held for 12 months after the recruitment exercise has been completed, it will then be destroyed or deleted
Current employees
For those who are employed by the DC a file relating to their employment will be compiled. The information contained within this file will be kept secure and will only be used for purposes directly relevant to that person’s employment.
Former employees
Where a person is no longer employed by the DC it will retain the employee file in accordance with the requirements of its retention schedule and then delete it.
Complaints
The DC strives to meet the highest standards when collecting and using personal information. For this reason, it takes any complaints that are received about this very seriously.
The DC encourages people to bring any concerns to its attention if they think that the collection or use of information is unfair, misleading or inappropriate.
Disclosure of personal information
Individuals can find out if the DC holds any personal information by making a ‘subject access request’ under the DPA, 98. If information is held about you it will:
-
Give you a description of the information;
-
Tell you why the DC is holding it;
-
Tell you who it may be disclosed to; and
-
Let you have a copy of the information in an intelligible form.
If you wish to make a request to the DC for any personal information it may hold, you will need to put the request in writing addressing it to our Data Protection Officer at the address below.
If you agree and once identification has been confirmed (in-line with the DPA, 98) the DC will try to deal with your request informally, for example by providing you with the specific information you need over the telephone.
If the DC holds information about you that you know to be incorrect, you can ask us to amend the data by, once again, contacting the Data Protection Officer.
Links to other websites
This privacy notice does not cover any links to other organisations that The DC may add to its website. You are strongly advised to read the privacy notices of these organisations.
How to contact us
QT&C Group Ltd
Data Protection Officer
Address:
Cranfield Innovation Centre
University Way
Cranfield
Beds, MK43 0BT
Tel: 01234 436085